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​RULES AND REGULATIONS FOR EXHIBITORS 

Application deadline: January 31, 2025

 

The Spring Art Escape is a juried art tour that celebrates artists from the Chemainus, Ladysmith & District area. The tour dates are April 12 & 13, 2025 from 10 AM – 5 PM each day. Artists are required to apply for participation and will be contacted by the Outreach Committee on the results of their application after jurying.  Please read below the following rules and regulations for exhibitors. All participating artists must follow the guidelines listed herein.

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General Information

• All participants must be members of the Arts Council of Ladysmith and in good standing

• Participating artists must be available to the public during the entire tour 10 AM – 5 PM both days, April 12 & 13.

• Artists will be juried on the quality of work, studio accessibility, and layout of studio.

• Participants must be within the Chemainus, Ladysmith and District boundaries

• Participants must provide a safe environment for visitors including: clean and clear sidewalks, secure handrails, scent-free spaces and that any pets are securely put away during the tour. If possible, wheelchair accessible.

• Special consideration will be given to participants who will be providing demo’s during the event

• Participants must have a studio or workspace to exhibit in or may share studio space with other artists. The Arts Council of Ladysmith is not required to find space for artists, but will offer 3 small table spaces at $50 each at the Ladysmith Gallery - to apply see the application form below.

• There are limited space available to be a part of this tour and participation will be determined by jury committee, all artists will be juried, no exceptions.

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FEES and FORMS

• All fees and application requirements are set by the Board of Directors and reviewed annually.

• Tour fees must be paid within 7 days after receiving acceptance into the tour – unpaid fees can result in the participant being removed from the tour. 

• All participants juried in must have a current membership with the Arts Council of Ladysmith

https://artscouncilofladysmithanddistrict.wildapricot.org/page-18092

•  All applicants must complete a indemnification form by February 7, 2025. Please find the form here:

Indemnification form

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Solo Artists or group up to maximum 3 people:    $150

Groups with 4 – 10 artists:    $175

Groups with over 10 artists:    $250

3 small tables spaces at Ladysmith Gallery for individual artists: $50 each

 

• Cancellations after February 15, 2025 will receive no refund

• Cancellations before February 15, 2025 will only be refunded if participant has a medical or family emergency, and will minus a $25 administration fee

• The application form deadline is January 31, 2025

• Insurance: Participants are required to check the terms of their insurance policy to ensure coverage for the tour, failure to do so will result in the participating artist(s) being liable for any injuries etc. that visitors may sustain.  

• An indemnification form must be signed by February 7, 2025. Failure to complete the form by that date may result in the participant being removed from the tour.

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ADVERTISING AND MARKETING

• All participating artists must submit the additional following information for advertising by February 15, 2025. Please make sure all photos are high quality, with good lighting, free from clutter and distracting backgrounds, clear and not blurry. Please send in JPEG or PNG format only. Email media@ladysmitharts.ca

  • 3-5 photos of their work and/or studio space

  • Artist headshot

• The Arts Council of Ladysmith and District will provide advertising to local and tourism listings, posters, a color brochure with map, inclusion on our website (featuring all participants) as well as creating directional signage. 

• Each artist is required to promote their space. Artists will be required to hand out posters and brochures prior to the event. The outreach committee will be in touch to provide artists with information.

• Artists are required to pick up signage prior to the event

• Participants agree to allow the ACLD, it’s volunteers, staff and representatives photograph the event and use these materials for ACLD promotional, marketing, archival or fundraising purposes.

 

Important Dates

• Application form: Due January 31, 2025

• Notifications of acceptance: February 3, 2025

• Indemnification Form Due: February 7, 2025

• Tour Participation Fee Due: February 7, 2025

• Additional marketing information Due: February 15, 2025

• Dates of Tour: April 12 & 13, 10 AM – 5 PM